Serving clients with excellent practices' standards and certified project management expertise, and resources for professional development through the following aspects:
1. Project Team:
- Experienced management teams provide detailed attention throughout the project, from beginning to project completion.
- Qualified superintendents, trained in document, project and data control processes, are assigned to project types in which they have specific experience and expertise.
- Proven estimating skills and systems manage costs and contracts with cross-training for all levels of employees.
2. Project Key Steps:
- Receipt of pre-qualification material
- Handing in pre-qualification documents
- Receiving prequalification
B. Tendering Phase
- Receipt of tender documents
- Processing of the tender documents
- Handing over the offer
C. Contract Negotiation
- Negotiating the offer
- Receipt of the contract
- Contract acceptance
D. Procurement & Construction
- Civil construction.
E. Warranty Phase
- Warranty phase
- Operational management as per contract agreement
F. Project Control
- Closely manage projects with early warning systems to catch potential problems.
- Disciplined accounting system enforcing subcontractor requirements including lien releases and insurance.
- Project specific logistics planning for coordination meetings, inventory management, and site utilization for construction sequence, staging areas, site offices and security options.
G. Project coordination
- Planning, communication, documentation and experience are essentials to magnify the work flow, project execution and materials delivery.
- Utilization of third party safety consultants offer neutrality of oversight, ensure suppliers compliance and provide compliance reports.
- Client and workforce safety is a top priority and implemented by a precise logistical Site control and adherence to regulatory safety requirements.
H. Quality control
- Clarify the objectives and develop a scope of work with quantified, realistic budgets and schedules.
- Proper document control. Submittal review, project closeouts.
- Pre-qualification and selection of trades assuring that quality craftsmanship and materials are comply with technical specifications.
PROJECT QUALITY PLAN
1. Purpose & Scope:
The purpose of this quality plan is to define specific key requirements related to quality performance and ensures a thorough understanding of such by all project parties concerned.
Through PQP awareness and implementation the performance of the engineering, procurement construction and support functions may effectively and efficiently achieve their objectives and provide the Client with a project that fulfills their quality requirements and expectations.
The PQP is supplemental to Experts Team Solutions Quality Management System (QMS) and provides the mechanism to link specific requirements of the Client / project to those of Experts Team Solutions quality system.
In summary the PQP details the activities and responsibilities related to:
- Procurement and Material Management
- Coordination for Major Suppliers and Specialists
- Quality Control
- Contracts Administration
- Document Control
- Quality Assurance
- Site Administration
By ensuring that these related activities are planned, implemented and controlled and their progress and effectiveness is monitored.
The above summarized and referenced key activities are further expanded upon within the following PQP aspects.
2. Key Activities and Output:
Necessary project planning and controls shall be established as part of the developed Experts Team Construction Solutions Quality Management System and as appropriate the quality plan refers to this documentation under the key activity headings within this section.
Mobilization is defined as the period starting from contract award and continuing until all Construction Support facilities and infrastructure is complete. Key activities and controls to be established are:
- Programs - design /procurement / construction.
- Plant, Materials and equipment approved budget
- Organization and staff resources
- Document control system
- Procurement tracking system
- Project Quality Plan (including method statement scheduling)
- Project Safety Plan
- Setting up of site offices, accommodation, temporary works.
- Initiation of early temporary or permanent work materials procurement
Review of contract drawings, specifications obtain / provide clarifications, coordinate among all related disciplines and produce shop drawings within performance parameters. Key activities and controls to be established are listed below:
- Shop Drawings
- Production program
- Organization of engineering personnel
- Identification, notification and implementation of changes
- Drawing submittal
1.3 Procurement and Material Management:
To prepare technical packages comparisons for permanent materials and to secure competent and reliable sources for procurement. Key activities and controls to be established are:
- Procurement program
- Preparation of material submittal in accordance with the terms of contract agreement, contract scope of work, approved drawings and specifications
- Approved material deliveries to the project warehouse
- Procurement tracking report on suppliers
To develop planning schedules, monitor, accommodate changes and report progress. Key activities and controls to be established are:
- Mobilization program covering all aspects of mobilization, procurement and early construction activities
- Detailed construction program
- Program review
- Work package program for subcontractors
- Program Monitoring and control
Execute the construction program within the set performance parameters defined by approved shop drawings, approved material submittals and approved quality controls. Key activities and controls to be established are:
- Short term programs to direct and control the works
- Weekly productivity reporting /Planned vs. Actual Progress
- Weekly procurement reporting
- Formal pre-qualification of subcontractors and suppliers
- Method statement schedule and update as necessary
- Monthly quality performance reporting
- Monthly safety performance reporting
- Monthly update of the contract program
1.6 Coordinate of Major Supplier and Specialists:
Coordination of technical matters, material procurement deliveries to site and site progress. Key activities and controls to be established are:
- Monitor material and drawing submittals and timely processing of such with client for approval.
- Coordination with internal / external parties to ensure potential problems is high-Lighted and reported.
- Monitor and report on progress and performance at scheduled weekly progress meetings.
1.7 Quality Control:
To carry out the QC activities required for achieving compliance with defined plans and specifications through the organization of respective works on site and monitoring quality activities. Key activities and controls to be established are:
- Coordination of the review of subcontractors /supplier quality related documentation and QA / QC resources
- Preparation and monitoring of defined process control documentation, inspection and test planning and associated work execution
- Establishing coordinated inspections and tests and associated records
- Recording of observations /non-conformance and corrective /preventive actions
1.8 Document Control:
Experts Team and associated processes and procedures will as appropriate be utilized to develop and implement the following controls:
- Receiving Documents and Workflow Tracking
- Generating Documents
- Document Security, Retrieval and Disposal
- Generating Internal Document
- Information Technology Help Desk
1.9 Contract Administration:
Monitor, administer and protect the Company's contractual and financial relationship with client, consultant, subcontractors and suppliers. Key activities and controls to be established are:
- Settlement of the final account and final cost.
- Monthly Interim Application for payment.
- Identification, recording and notification of changes which may be identified through any of the following:
- Changes in the scope suppliers /subcontractors /specialist work.
- Request for clarification & Meetings with the client.
- Corrective actions identifying errors or omissions in the contract
- Formal notification from the employer.
- Comprehensive file of each subcontractor / supplier / specialist shall be maintained including signed copies of the subcontract / supplier / specialist, progress and approved payment vouchers.
1.10 Site Administration:
To provide a wide variety of administrative services to the project, including the maintenance of personnel files, handling and storage of consumable materials related to administrative services. Key activities and controls to be established are:
- Transfer of employees between projects
- Personnel evaluations in liaison with HO Human Resources Department
Receive, store, protect and distribute materials as required by construction. Key activities and controls to be established are:
- Ensure permanent materials are acceptable prior to release for site use.
- Status recording and reporting of materials arrival and notification to concerned construction team.
- Upon delivery of material at site the following initial verification will be carried out:
- Inspection of delivery documentation against the Purchase Order
- Checked for quantities under, over and obvious damage
- Notification to site QC for inspection
- Computer data entry in store receiving system
- The issuance of material shall be made on request and warehouse records and computer data base updated accordingly,
- Stores receiving voucher (SRV)/Material Receiving Report (MRR)
- Site request to stores
- Store Issue Voucher (SIV)
- Materials /services acceptance
- Weekly permanent materials report
- Reconciliation of as-built quantities and material wastage
1.12 Quality Assurance:
To carry out the quality assurance activities required for achieving compliance with defined plans, manuals, processes, procedures, and method statements. Key activities and controls to be established are:
- Provision and maintenance of a documented QMS
- Internal audits of documented QMS
- Provision of in-house training on the QMS to project personnel
- Performance reporting for Management
3. Project Realization:
When the process of achieving results is planned, designed and managed effectively, the quality of the end result becomes predictable. To achieve this project goal, assigned key project team members plan and develop processes and associated supporting documentation that will encompass a systems management approach.
Our project team implements defined methodologies and monitor their effectiveness and efficiency in order to provide control of the quality of project activities undertaken as summarized above.
3.1 Shop Drawings Production:
A project management coordination role is established by the Engineering Department and key responsibilities, authorities and interfaces (including those with the Client, Sub- contractors and/or Suppliers) shall be clearly defined.
Verification reviews are generated in accordance with the standard construction and civil engineering criteria. The production of shop drawings to complete the work is made under the direct control of the Company Engineering Department.
3.2 Purchasing Control:
Experts Team aims to establish sound supplier and specialists relations in order to develop a mutually beneficial relationship that improves the ability of all parties to create value to a project.
Assessment and recording of new and existing suppliers / subcontractor's capabilities and performance are implemented by Purchasing Department in liaison with project management.
Effective controls are implemented to ensure that the interfaces between suppliers / specialists, project management and the Client are clearly defined whilst delivering products or services to the project that meet with the specification requirements.
3.3 Identification and Traceability:
Appropriate methods are established by both Experts Team Head Office and onsite team for identifying and recording the identification, and traceability status of materials, products, services throughout all stages of the project as defined in the respective processes for Procurement and Quality Management.
These activities relate to a wide cross section of resources, including a wide base of personnel, skills, plant and equipment. Experts Team ensures by careful planning the provision of proper project controls during work execution, and satisfactory resourcing for the projects. Such controls are defined within the following quality system documents:
- Project Quality Plan (PQP)
- Department manuals /programs
- Procedures /method statements
- Records (forms / formats)
For specific elements of production that are difficult or impossible to immediately validate, work procedures and/or method statements are established for approval prior to the commencement of the work process to ensure that the correct result can be achieved.
Throughout construction operations, appropriate methods of identification, handling, packaging, storage and protection are employed to ensure that all goods, materials, product and site provisions are properly protected from damage, deterioration and loss.
This is also important with regards to property belonging to the Client, which may include intellectual property and project site itself.
3.6 Monitoring and Measurement Devices:
Experts Team determines the extent of monitoring and measurements to be carried out on a project-to-project basis. Suitable measurement and monitoring devices are accordingly selected and used to provide evidence of product conformity.
Systems are established to evaluate the validity of measurements taken should the relevant measurement by the said equipment be out of calibration.
Effective controls are established for survey equipment, determine as requiring periodic calibration, where consistent verification measurements on product conformity are essential.
Similarly, supplier / specialists monitoring and measurement devices shall be identified, reviewed and confirmation of their calibration status made.
3.7 Measurement, Analysis and Improvement:
This element of project control is planned in order to provide a clear organization-wide approach to continual improvement of the project performance of key project activities and is regarded as permanent Company objective.
Elements of control focus on four areas of the Company activities:
- Product Conformity - by monitoring and measuring the product (QC)
- Quality Management System Conformity - by internal and intrinsic audit (QA)
- Continual improvement of the effectiveness of the quality management system by:
- Internal audit (QA)
- Monitoring and measurement of the processes (QC)
- Evaluation of appointed Suppliers and Subcontractors.
The documented Company procedures established to define the controls needed in relation to the above are as follows:
- Internal audits
- External audits and assessments
- Improvement and suggestions
- Permanent material verification
- Inspection and verification of installation works
- Non Compliance Reporting
- Management review
- Evaluation and monitoring of suppliers / specialists
The analysis of data in relation to the results from the above elements of control shall be collected and reviewed in order for management to evaluate where best to deploy appropriate improvement action plans and resources.
3.8 Corrective Action:
Experts Team has developed and established a procedure that details and records the corrective actions taken to eliminate the cause of non-conformities in order to prevent their recurrence. Corrective action implemented will be appropriate to the impact of the problem encountered.
3.9 Preventive action
Experts Team has developed and established a procedure that details and records the preventive actions taken to eliminate the cause of potential non-conformity in order to prevent their occurrence.
Preventive action implementation will be appropriate to the impact of the potential problem encountered.
4. Project Management Responsibilities:
The goals set by Experts Team executive management relevant to the success of the Project is effectively communicated throughout the organization and such responsibilities are defined and performance monitored on an ongoing basis.
Appropriate communication channels are established within the project organization including interfaces with external parties.
A summary of the responsibilities for key project functions is given in within this Section, in line with those specific project responsibilities defined with the relevant Experts Team processes, procedures, and method statements which to be implemented on any type of projects.
4.1 Project Manager
- Comprehensive review of all contract documents, and the further development of project planning in line with Company and contractual requirements.
- Provide necessary leadership and resources to Construction for the effective and efficient execution of all project works.
- Ensure engineering controls are effectively established for planning, production and approval of drawings in line with approved project schedules.
- Establish material management controls for the approval, purchase and delivery of permanent materials.
- Review, approval and presentation of progress reporting to the Client.
- Oversee the establishment and reporting on the implementation of Safety and Quality Management programs.
- Promote continuous performance improvement for all project functions to enhance Client satisfaction.
- Detailed performance reporting to the Company, on time, cost, quality and safety related issues.
Ensure that during the leave period of an employee, his responsibilities are properly handed over to a designated person and project staff is aware of this procedure.
4.2 Project Engineer:
- Study contract documentation and obtain complete information to as necessary assist in the development of detailed construction programs and method statements.
- Examine contract documents to identify material, specialists and supplier requirements for the project execution / specification compliance.
- Participate in meetings with other Project disciplines, suppliers and specialists and as required provide input into the resolving queries.
- Review and evaluate work methodology and sequencing and liaise with the Project Manager / Planner regarding suggested work improvements.
- Prepare detailed safety planning with the assigned Safety Officer and implement, monitor and manage the overall safety program during execution.
- Coordinate with assigned specialists and suppliers work packages ensuring Experts Team/ Client contract requirements are met on the bases of quality, safety, program and budget.
- Hold daily internal construction coordination meetings and attend scheduled Progress meetings, reporting on work performance, coordination issues, time, quality, safety, cost issues against defined / approved programs.
- Organize project work execution utilizing suitably skilled / trained personnel to carry out specific tasks in accordance with approved procedures and specification requirements, including Site Survey works.
- Ensure that Supervisory personnel are provided with the latest revisions of approved project documentation and familiar with documented process control requirements and Request For Inspection system, associated reporting
- Maintain close communication with the Procurement Department / Warehouse regarding material submittals / approvals, estimated time of arrival onsite and stores receipt and clearance.
4.3 Site Engineer:
- Review drawings and clearly communicate technical issues to the various trades.
- Supervise crews of laborers in their performance of assigned work.
- Apply schedules, procedures and related work rules that meet productivity, quality and safety requirements.
- Report to Project Engineer on any problems related to the absence of manpower, materials or equipment that relate to time, quality, and safety.
- Assist the Project Engineer in the preparation of construction methods, schedules and manning charts.
- Perform general functions inherent to all supervisory jobs on site operations.
4.4 Site Planning Engineer:
- Study contract documents and obtain complete information necessary to develop detailed construction programs.
- Prepare detailed programs / coding structure to the level of details agreed with the Chief Engineer.
- Monitor at agreed intervals actual site progress of the works and update the master program logic to reflect any variance, V.O issues, changes in sequence/ method, etc.
- Participate in the preparation of the necessary programs as required (Weekly, Short-term / Periodic)
- Prepare various reporting and statistics as requested by the Chief Engineer.
- Ensure traceability of planning records/ programs, progress reporting is maintained and complete backed filing and indexing.
- Perform all duties (related to the nature of the job) assigned by the Chief Engineer.
4.5 Drafting Personnel:
- Suitably qualified and experienced assigned personnel who are applicable to prepare CAD shop drawings.
- Produce drawings in varying degrees of detail utilizing CAD files and maintaining uniform and professional standard of presentation utilizing approved software.
- Perform back-up procedures as per defined Company instruction.
- Perform all duties (related to the nature of the job) assigned by his immediate supervisor.